It is one of the new catch phrases of the year, “How Do I Make My Business Hyper-Local?”  It is often asked and rarely understood.  Businesses everywhere are going global with their reach as they branch out to areas only now offered as a result of the Internet and Social Media.  They are finding new ways to reach the masses and finding ways to cats a wider net to garner more customers.  This is a great new phenomena that is taking hold and will be a new way of doing business for years to come.  Is this a good thing?  I think it is a great thing, but not at the cost of dealing with the customers in your own backyard.  Are you losing the customers in your backyard?

So many times we are seeing that conventions are growing at leaps and bounds as a result of their newly found reach using tactics that allow them to market to a whole new audience.  They love to talk about getting attendees now from other places in the world and from across the globe, but what they are failing to understand is that they are also forgetting the people right there in their own backyard.  The Internet not only allows you to have a greater reach, it also allows you to drill down within the local communities to find those attendees, exhibitors, sponsors, and others right in your own backyard.  Take some time to research not only that customer on the other side of the world that you can now communicate with, but find that customer right on your own street that has been there the whole time.  You will increase your reach even farther just but seeing what is right in front of you.

One of the things I do quite a bit is speak at conferences around the country.  I use speaking as a way to help promote my business because I am seen as an expert or a thought leader by presenting on topics within my industry. I try to help promote my speaking at events by sending out a number of messages on Twitter and letting my community on Facebook know where I will be speaking, and I generally try to get people to know where I will be and where they can find me.  It is good business to promote yourself through speaking.

What I don’t see often enough is speakers that promote the shows that they are asked to speak at on a large scale.  It is a win win situation when asked to speak at a conference.  You get the chance to be seen as the expert and the conference gets your content to provide to their attendees.  The latter part of that statement is the most important, the attendees to the event.  You can help the conference by getting people in the seats.  Many would argue that is is a responsibility to help the show organizer to get people to come to the show if you will be there speaking.  If you are not selling yourself and the conference you are not promoting well.

If you have a website advertise the upcoming show on space that tells your community about the conference.  When commenting on blogs about your topic, tell people where they can go to register for the event. Have a Slideshare account?  Make sure you upload your power point presentation.  All of this can help your presentation and help the event where you are speaking.  Bottom line is if you are asked to speak, do your part to help promote the conference to make it a success.  If the show is seen as a success and you helped make it work, you will be asked back for future conferences to be seen as the expert in your field.  It is good business.

Photo via Daveness_98

I have seen it a thousand times and experience it nearly everyday in my kids, video garners attention.  What I mean by that is when I tell my kids to do something they always say, “just one more second, I want to see this!”  It is that last minute piece of video or cartoon or what ever the case.  I see it at the local bar, with video in the background everyone gravitates to the movement and the sound or the flashy images going on the screen.  It can be a commercial for some obscure soap, the latest television show or the scores of the day and the weather channel.  It doesn’t matter what the images are, we always seem to gravitate to the television screen or video screen.

Your exhibit booth can be the same way and garner the attention of trade show attendees by using the same content.  If you have a short 3-5 minute video that can be looped about your product or service, make sure you put it in a place that is seen by the attendees as they pass by an then take note.  I would be willing to bet they like my kids or like that restaurant customer have to just watch that last bit before moving on to the next thing. The example in the photo here is an exhibit display offered by Skyline Exhibits showing a video in a display wall.  Many exhibit booth dealers can provide you with systems for video to be integrated into your display.  This will give you every opportunity to capture the attention of attendees.   It gives you every opportunity to strike up a conversation that might not otherwise have happened without a little video in their world.

Photo via Skyline Exhibits

I recently attended a “hybrid convention” and I will talk more about that when I recap my attendance at the latest TS2 show in Boston.  The show as a great success and I want to absorb all that went on there but I wanted to quickly get the information out here on location based software.  Location based software or what is used in “geo-location” is all the rage in the mobile community and the geo-location community.  What is geo-location based software?  This is software that pinpoints your location using cell sites or global positioning sites.  I can locate where I am using my mobile phone.  This has lead to the software like what is being used now by the early adopters and the technology world.  What are the applications that are being used?  The two main applications are Gowalla and the one I am using called Foursquare.

Foursquare was recently mentioned at the TS2 show by Jim Rooney the head of the Massachusetts Convention Center Authority, someone that we have featured here before as a forward thinking leader in our industry.  Jim is responsible for helping run, along with his great staff of people, the Boston Convention Center.  He mentioned that he is looking into the location based applications as a new technology they are interested in implementing at the MCCA.  This can only mean that many of the leaders in the space are also looking to use the new software and its applications.  If you want to look into this as a way for you to make your convention or trade show better, we can help.

The catch to the title of this post is ironic.  I am attending some interviews of some key figures and players in the industry at the TS2 conference but I am not actually in Boston.  I am in the comfort of my own office from Colorado.  I did the same thing yesterday as the crew in the Boston Convention Center put together an online stream of the convention floor called #InZone.  That is the hashtag that is being used on Twitter and across the online world.  You can follow along with what is happening on Twitter and online if you choose.  The link for that may change and be inoperable but if you see it today you may still have time.

The online presence is being sponsored by the folks over at The Expo Group and my friend Dana Freker Doody is helping put that on.  It is how I heard of its existence.  She reached out to her community and told all of us that it existed. The other sponsors to the event include the MCCA, 3DMedia, Emilie Barta, CORT, IEP, and Digitell.  All of them put this together to make it a great experience.  I will talk about this more and perhaps even get an interview after the show is over with Dana Doody about the post show recap.

I was reading through an article by Rachel Wimberly over at TSNN.com about a Denver convention of teachers and their use of Wifi.  The event I am speaking of is at the Colorado Convention Center in my part of the world.  The convention is the International Society for Technology In Education or ISTE.  The article references Smart City a company that we have featured on here before and a company that is well known in the Wifi space for conventions and trade shows. I think that what we see in a convention like ITSE is going to be the wave of the future for conferences.  What TSNN writes is:

Of the 18,000 attendees who showed up for the event, 16,500 of them were online at any given time. Donella Evoniuk, ISTE’s senior director of conference services, said the event has offered free Wi-Fi since 2001, and they have worked with Smart City for several years to ensure the attendees’ demand to be online is met.

I am in the world of social media so it may be that the events that I mostly attend and the ones I am invited to speak at may be more technically minded and may involve more attendees online, but I do think this is a trend that will continue in all conferences and trade shows.  The article goes on to state:

Smart City has worked with ISTE on several shows, but Evoniuk said when a preshow survey indicated more than 80 percent of attendees intended to bring their laptops to the show, as well as 50 percent planned to bring both a cell phone and a laptop to the event, they knew demand was going to be unusually high. On top of that, ISTE promoted active back channel communications through live Twitter feeds and the ISTE 2010 Blog Roll, she added.

This is only going to be more of the norm.  I am constantly wondering what the “connectivity” is going to be like when I attend events.  With the new social networking sites like Twitter and Facebook having the success that they are and the participation we are seeing in the realm of those social sites, we can assume that everyone wants to be connected.  There are plenty of new technologies that are being developed for conference and convention attendees in mind that are integrating connectivity in the wifi space that we will see become more prevalent at conventions as well.  The article seems to make it sound as if this is a new idea, but in reality, this is slowly becoming the norm.

I was having a discussion with a colleague the other day about using email marketing as a way to get the word out and help get information to a customer.  I am still a child of email myself and I check that usually before I get my coffee in the morning.  A recent study reported by Mashable indicates that the next generation may be checking Facebook before they have their coffee, but I for one stick with the basics and go through email.

I continue to receive email updates from conferences and trade shows I have attended but for the most part, they smaller shows only send out a few updates a year and those are usually centered around events such as a call for speakers, or a sale of early bird tickets or other bigger announcements.  I think that is a poor use of email and newsletters.  Email is a great way to get up to speed year round and keep things fresh in the minds of your attendees, exhibitors and sponsors.  It is a great tool for helping you garner more sponsors in fact if they think you will be promoting them all year.

There are many email services out there and none of them are head and shoulders about their competitors.  I like to see a company that provides good analytics and one that allows you to customize your emails easily.  I know that some of the companies out there even have the ability to integrate with your blog and other social networks which is a nice touch.  Are you using email as a way to market your event?  How many emails is too many versus how many are too little.  I like to think that once a month I should be seeing your event show up on my radar and as we get close to your event you should get out as many as one per week.  What has worked for you in the past?

In early 2007, I remember sitting in a bar in Austin, Texas and finding all of my friends on Twitter.  I had less than 100 people I was following then and I could remember seeing in real time what they were doing and what they were reading or watching on television or what bar they were buying drinks at in town.  It was very easy to follow along and it was a real cocktail party at that time.  Fast forward now a few years and my personal Twitter account has more than 11,000 followers and I am trying to follow along myself with more than 8,000 people.  Obviously, I cannot follow along with that many people in the real world of Twitter now but I have a good chance to talking with a few of them during the day.

We here at Conventions.net have been on Twitter for a while now and we are integrating other areas of social media here with our blog too.  I think Facebook is soon to be in the offering of places you can have conversations with us.  I will let you know when we get that up and running.  For now, you can follow along with our tweets at the Conventions.net Twitter page.  We will be updating with you what we are doing, will be sending updates about blog postings, and what new and interesting things we find on the Internet.  We are also working on making sure you know the latest news, and of course, we love chatting with you.  Feel free to follow along with us there and we will talk to you soon…or is it Tweet with you soon?

This is a question every conference, trade show, meeting and convention planner needs to ask themselves when getting ready to make that pitch to a prospective sponsor.  Why do they want to give you money to be a part of your show?  If the answer is not obvious, perhaps you need to be prepared to make it more obvious.

Many companies out there are hurting right now in this economy so they are beginning to tighten the belts of the budgets in the marketing and sales area and your convention may be the first place they want to cut.  Are they making a mistake? Probably, if they have the opportunity to make a sale or two by being a sponsor of your event.  You need to provide them with the information about quality leads, about why their brand needs to be aligned with your event and the return on their sponsorship investment.  If you can provide a good reason why they should be sponsoring your event then it should be an easy enough sale.

When going to the sales call, map out why each particular sponsor should be a part of your event.  Make it easy for them to understand and make sure you provide all the information they need to sell it on their end.  If you can make it easy for them to sell, your sale will be much easier.  I have found a number of sponsors for events just because I have made it easy for them to get approval to spend the money.  If you make it an easy job for all, then we all want the easy job to be on our plate.

If you would like to be a sponsor here on our blog or on the Conventions.net site I can provide many reasons for you to want to be a part of our sites.  Contact me.

[photo via fifa4fans.de]

If the answer to this is no, you are missing out on a great opportunity to promote, publicize or market your event, trade show or convention. Flickr makes it possible to store your photographs online and they allow you to actually share those photos with the people that matter to you.  You can share your photos on your blog, or even on the Facebook page that seems not to get enough attention from you.  Flickr is also a database that can be searched for people that are perhaps looking for information related to your event.

Flickr allows you to upload photos that can then be tagged and labeled.  If you have an annual event and want people to see photographs from other years or if you want to make those photographs part of your sales pitch or sales brochure, it makes it easy to store them for future use.

In addition to being able to share your own photos, you can actually have other account holders’ photos fed via RSS directly onto your site as they tag those photos with your hashtag.  Hashtags are more than just a way for people to follow your event online, they are a way to identify your event in social networking sites like Flickr.  If you have not yet signed up for an account on Flickr I suggest you gt one and in addition to signing up for a free account today, I would also recommend that you sign up for a Pro account.  This will give you a little more flexibility in your use of the system.